REQUEST FOR PROPOSAL
FOR THE PRODUCTION OF PLASTIC CURRENCY BOXES FOR THE CENTRAL BANK OF NIGERIA
RFP NO: CBN/COD/REP/2020/013
As part of the processes to modernize the cash management activities and usher in a more effective currency management regime, the CENTRAL BANK OF NIGERIA (CBN) proposes to commence the process of procuring Plastic currency boxes for the storage of Currency instead of Aluminum Boxes currently in use. Section 18(c) of the CBN Act 2007 authorised the Bank to “arrange for the safe custody of un-issued stocks of currency notes and for the preparation, safe custody and destruction of plates and paper for the printing of currency notes and disc for the minting of coins
The CBN had approved the introduction of Plastic Cash boxes to replace aluminum boxes which are currently used to pack finished Banknotes and processed currency notes. The recommendation for a discontinuation of the use of aluminum boxes was due to the dampness and corrosion of the banknotes contained therein over time. The Plastic boxes represent the future of banknotes packaging as they are stronger, lighter, more durable, and environmentally friendly, can easily be recycled and more importantly support the planned modernization and automation of currency management operation and Mint Banknote Tracking Systems.
2. SCOPE OF WORK
The CBN is seeking proposals from suitably qualified Indigenous companies with proven record of manufacture and supply of plastics in Nigeria, to produce sample of plastic currency boxes. This is to enable the Bank assess their capability to produce plastic currency boxes.
3. SPECIFIC REQUIREMENTS:
The plastic boxes are expected to meet the following specifications:
a) Crush Proof: The boxes should endure hammering without damage and distortion to ensure banknotes’ safety. The boxes should also be protected against impact, dent resistant and able to withstand rough handling.
b) Waterproof: The boxes should continuously allow the free passage of gases and vapours, to prevent a build-up to the point that a seal is compromised, Water, dust and dirt should be repelled by the hydrophobic membrane, thereby protecting the currency notes. Materials used to produce the box should be good enough to protect the case under 3ft of water for 30 minutes. C
c) Trauma-proof: The boxes should have good fatigue resistance, 15 times fatigue resistance than stainless steel and long service life.
d) Fire-resistant: The boxes should endure fire without burning or distortion and withstand high temperatures (about 1200″F/30 minutes heat).
e) The boxes should be made from a durable material that is highly chemical resistant and light weight – % weight of same thickness steel more convenient for handling and transit.
f) The boxes should be made of hard durable and non-corrosive materials. The material should not be made of hazardous substances and not contain banned or restricted material (e.g. cadmium, mercury, hexavalent chromium, polybrominated biphenyls) and polybrominated biphenyl ethers.
g) The boxes should have space for colour labelling to identify the eight different Nigerian banknote denominations.
h) Design: The boxes should have an open cell core with solid wall design – strong, light weight. The boxes should be stackable, reinforced at the edges and be installed with handles on three sides with lockable latches, as well as, have provision for tamper-proof seals for the security of the content.
i) The boxes should be made in two distinct sizes; a standard size (to hold 10,000 pieces of banknotes) and a jumbo size (to hold 50,000 pieces of banknotes) and the plastic must be environmentally friendly, and any waste boxes should be recyclable.
The firm(s) with sample that meets the requirement shall, thereafter, be engaged for mass productions.
4. MANDATORY REQUIREMENTS:
Interested and competent vendors must submit the following documents for verification:
a) Evidence of Certificate of Incorporation and Registration with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7;
b) Certified true copy of Memorandum and Article of Association.
c) Evidence of Company Tax Clearance Certificate for the last three (3) years (2017, 2018 and 2019) as at when due (such evidence should reflect the value of the projects undertaken by the company in the last three (3) years.
d) Current Pension Clearance Certificate from PENCOM.
e) Evidence of Compliance Certificate with the provisions of Section 6(1)(3) of the amended Industrial Training Fund (ITF) Act No.19 of 2011.
f) Sworn affidavit disclosing whether or not any officer of the Central Bank of Nigeria or Bureau is a former or present director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
g) An Interim Registration Report (IRR) as Evidence of Registration on the BPP National Database of Contractors, Consultants and Service Providers.
h) Employees’ Compensation Scheme (ECS) Compliance Certificate issued by the Nigeria Social Insurance Trust Fund (NSITF).
I. Comprehensive company profile including registered office, functional contact email address, GSM phone number(s) and facsimile number(s) with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications
II. Company’s Audited statement of Accounts for the last three (3) years (2017, 2018, 2019) duly stamped by licensed Auditors.
III. Reference Letter from a Bank stating the financial ability of the vendor to carry out such projects).
IV. Verifiable evidence of similar jobs successfully executed in the past.
The submissions shall be in sealed envelopes as:
i. The Mandatory Requirements should be submitted in a sealed envelope boldly marked at the top left corner:
“MANDATORY REQUIREMENTS for the Production of Sample Plastic Currency Boxes”
ii. The Sample Plastic Currency Box should be sealed and appropriately labeled in bold prints as follows:
“SAMPLE OF PLASTIC CURRENCY BOX” and “THE NAME AND CONTACT DETAILS OF THE COMPANY”
And addressed to:
Major Contracts Tenders Committee
2 Floor, Wing C
Procurement & Support Services Department
CBN, Head Office Complex
6. CLOSING DATE:
All submission must be received at the above Office not later than 12:00 noon on 12th November, 2020.
7. OPENING DATE:
The Submissions will be opened immediately, following the deadline on the 12″ November, 2020.
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