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Helen Keller International

Request for Quotation (RFQ) for Laptops, Projectors and Printer in Abuja

Request for Quotation (RFQ)

for Telecommunications/Surveillance Goods/Services

Date:    18/02/2022

To:      

From:   Grace Matu

Subject: Request for Quotation (RFQ) for Laptops, Projectors and Printer in Abuja. Procurement No. (2022/01/22).

Dear Vendor:

Helen Keller International (Helen Keller Intl) is seeking eligible, qualified suppliers to provide their best price quote for the item/services(s) below. 

  • If interested, the quotation must be submitted on company letterhead and signed by an authorized individual. 
  • Please refer to the Terms and Conditions below in preparing your quote. 
  • Please acknowledge receipt of this request by signing the vendor conflict of interest certification below and indicate intention to quote.
  • No telephone calls will be accepted and any questions regarding this RFQ must be submitted in writing prior to the deadline. Questions and answers considered to be material to this quotation may be shared by Helen Keller Intl with all other offerors.

Thank you,

Grace Matu

Procurement and Logistics Officer

Services Specifications

Item #Description/SpecificationsUnit TypeQuantity
1Laptop + Bag + Wireless Mouse: Operating System: Windows 10 ProfessionalProcessor: Processor: Intel 10th Gen (Core I5 minimum) > 2.0 GHzMemory: 16GB Hard Drive Storage: 512GB SSD Touchscreen with keyboard backlightGigabit Ethernet Adapter and Wireless capability (WIFI b/g/n)Screen size:  14” Base Warranty for Laptop: 12 months minimumCompatible laptop bagCompatible wireless mouse  1 package (includes 1 laptop, 1 bag, 1 wireless mouse)19
2Projector              3000 Lumens (min)HDMI and VGA Ports Warranty: 12 months minimumProjector4
3Black and White Printer Laserjet Printing onlyPrint speed letter: Up to 40 ppm (black)Prints up to 11x 17″; Auto duplex printingUSB Printing, Wifi & Ethernet Connectivity Warranty: 12 months minimumPrinter4
4Multifunctional color Printer Colour LaserJet PrintingPrint Resolution: 600 x 600 dpiColor Print Speed: 22 ppm (min)Scanner (with ADF) and Photocopy functionsUSB Printing, Wifi & Ethernet ConnectivityWarranty: 12 months minimum  Printer1

Quote Validity Requirements

Vendor Eligibility RequirementsThis RFQ is open to commercial and non-governmental businesses, registered in Nigeria, capable of providing and delivering the products, and with a solid record of integrity and business ethics.   Note: Helen Keller International will not award a contract to any firm that is debarred, suspended, or proposed for debarment, or who proposes to do business with firms or firms’ principals who are debarred, suspended, or proposed for debarment, in the performance of the requirement of this activity.   For Vendors offering telecommunications equipment, to be eligible for this procurement, Vendor must not use services or components manufactured by the covered equipment or services, listed below:   Restricted Companies include: Huawei Technologies CompanyZTE CorporationHytera Communications CorporationHikvisionHangzhou Hikvision Digital Technology CompanyDahua Technology Company Or, any subsidiary or affiliate of these companies. Covered Technology includes equipment that is a substantial or essential component of any system, or as critical technology within any system. Helen Keller Intl will not accept offers that include Covered Technology from these prohibited sources. Further, all quoted Covered Technology must not and cannot contain any components or parts of Kaspersky Labs.   Source/Nationality Requirements: Any item quoted by a Bidder or supplied by the selected Vendor must meet source and nationality requirements in accordance with United States Code of Federal Regulations, 22 CFR 228.  The USAID Geographic Code is 935 which includes any area or country, including Nigeria, and excluding any prohibited source countries (see below). Bidders may be requested to provide proof of vendor nationality and product source.   Bidders may not offer or supply vehicles that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following prohibited source countries: Cuba, Iran, North Korea, Syria.    
Contractual Mechanism and Payment Terms:Helen Keller International will issue a Purchase Order to the vendor.   Following Helen Keller International’s receipt and acceptance of the products, payment will be made within 10 working of the receipt of an invoice.   Payment will only be issued to the Vendor identified in the Purchase Order; payment will not be issued to a third party or an individual.   Payment will attract a 5% to 10% WHT deduction as applicable.   Submission of quotations means vendor will accept Helen Keller International Purchase Order terms and conditions including the right to terminate any resulting contract without financial penalty to Helen Keller International.  
Delivery Instructions:The selected Vendor will deliver all products within 5 working days of signing a Purchase Order.   All products must be delivered at Helen Keller International Office, Abuja   18 Thomas Sankara Street, Asokoro Abuja.  
Quote must include the following:Quote Details: Quote shall be marked with PR# above;Detailed description of the quoted items;Information on delivery cost, method, date;Detailed information on any insurance and/or warranties offered by the vendor;Quotation in Naira exclusive of tax, excise and other duties or taxes. Any tax, excise or other duties or taxes must be quoted as a separate line item;   Company Details: Copy of valid Company Trade license, Tax certificate (VAT Registration).     
Evaluation Criteria:Quotes will be evaluated based on meeting specifications, qualifications and experience of the vendor, price, after sale service, delivery time and related criteria. Helen Keller International will select the offer featuring the Lowest Priced Meeting Specifications. 

Submission of Quotes

Submission Deadline:The quote must be submitted to Helen Keller International no later than February 28 2022.
Submission Method:Quote can be submitted hard copy, electronically, or both Hard Copy:  submit quote on company letterhead duly signed and stamped by an authorized individual and delivered to the Helen Keller International Office in a sealed envelope and addressed to Country Director Helen Keller International No 18, Thomas Sankara Street, Asokoro. Abuja;Electronically:  Sign, stamp, scan and send the quote as an attachment in PDF format to Nigeria-procurement@hki.org with copy to: sokafor@hki.org
Duration of Quote:All quotes submitted must be valid for 120 days from the Submission Deadline specified below. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is selected, all information in the RFQ and negotiation process is contractually binding and may be accepted by Helen Keller International without further negotiation.

Terms and Conditions

  1. Issuance of this RFQ does not constitute an award commitment on the part of the HKI, nor does it commit Helen Keller International to pay for costs incurred in the preparation and submission of a bid.
  2. Attachments to this RFQ are considered integral to all requirements.
  3. Helen Keller International may contact bidders to confirm contact person, address, bid amount and to confirm that the bid was submitted for this solicitation.
  4. False Statements in the Bid: Bidders must provide full, accurate and complete information as required by this solicitation and its attachments.
  5. Conflict of Interest Disclosure: Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award.  Failure to provide full and open disclosure may result in HKI having to re-evaluate selection of a potential Bidder.
  6. Right to Select/Reject: Helen Keller International reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive quotes and to terminate negotiations without incurring any liability.  Helen Keller International also reserves the right to reject any or all quotes received without explanation.
  7. Reserved Rights: RFQ responses become the property of Helen Keller International. Helen Keller International reserves the right in its sole discretion:
  8. To disqualify any offer based on Bidder’s failure to follow solicitation instructions;
  9. To waive any deviations by Bidder from the requirements of this solicitation that in Helen Keller International’s opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition;
  10. To extend the time for submission of all RFQ responses;
  11. To terminate or modify the RFQ process at any time and re-issue the RFQ;
  12. To issue an award based on the initial evaluation of offers without discussion;
  13. To award partial goods/activities; and/or issue multiple awards.

Conflict of Interest (COI) Policy

Helen Keller Intl’s Code of Conduct and Ethics Policy requires full and open disclosure when dealing with procurement. Helen Keller Intl employees must avoid any COI or the appearance of a COI, must provide full disclosure of their actions or relationships with prospective vendors, contractors, or consultants, and shall not solicit, request, accept, or agree to accept any gift from a vendor or prospective vendor. Vendor agrees to either: 1) disclose any such COIs; or 2) affirm to the best of its knowledge, information and belief, that no Helen Keller Intl employee, nor any person associated with any Helen Keller Intl employee, is an employee, director, officer, consultant to/of, or has any financial interest, direct or indirect, in the Vendor’s organization, or has received or will receive any financial benefit, directly or indirectly, from the award of a contract through this solicitation. For the purpose of this certification, “associated” persons include but not limited to: a spouse, domestic partner, child, parent, or sibling, in-law, nephew, niece, extended family member. A materially false statement made in connection with this certification and/or failure to conduct appropriate due diligence in verifying the information that is the subject matter of this certification may result in rendering the vendor non-responsive for the purpose of this award. Vendor is encouraged to disclose any connection to any Helen Keller Intl employee that could create an appearance of conflict of interest, regardless of whether it meets the listed definitions above.

By signing below, Vendor confirms no known COIs exist, or Vendor has disclosed any COIs in writing (please attach disclosure separately); and acknowledges receipt of this RFQ, thereby confirming intent to submit a bid in accordance with the RFQ requirements.

VENDOR CERTIFICATION:  Conflict of Interest (COI) Certification, Confirmation of Intent to Bid and Agreement to Comply with RFQ Terms & Conditions, and Certification of Compliance with the Requirements of the Product Components

By signing below, Vendor:

  1. Confirms intent to submit a bid in compliance with this RFQ and the Terms and Conditions.
  2. Confirms no known Conflict Of Interests (COIs) exist, or confirms that Vendor has disclosed any COIs in writing (please attach disclosure separately).
  3. Confirms the products offered in Vendor’s quote, submitted in response to the RFQ, are not and do not contain any components or parts of Kaspersky Labs or of Huawei Technologies Company or subsidiaries or affiliates, and/or ZTE Corporation or subsidiaries or affiliates, or any other Restricted Companies and their subsidiaries as listed in the RFQ section “Vendor Eligibility Requirements”.
By Vendor: you must clearly print your name, in addition to signing
Name of Company: 
Name of Authorized Representative (print): 
Title: 
Signature: 
Date: 

You can download the RFQ below

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