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MINISTRY OF POLICE AFFAIRS-

INVITATION TO TENDER FOR YEAR 2021 CAPITAL APPROPRIATED PROJECTS

MINISTRY OF POLICE AFFAIRS
FEDERAL SECRETARIAT PHASE III, SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR YEAR 2021 CAPITAL APPROPRIATED PROJECTS

1. INTRODUCTION
1.1 The Ministry of Police Affairs in furtherance of its statutory mandate intends to implement the Capital Projects in the Works/Goods/Services Categories in line with the Budgetary Appropriation for the Financial Year 2021 in accordance with the provision of the Public Procurement Act, 2007.

2. SCOPE OF WORKS:

CATEGORY LINE ITEM
A WORKS
LOT A1: Provision and Installation of Finance and Accounts e-Archives Equipment
Lot A2: Provision and Installation of Digitization Equipment for the Ministry’s Records
Lot A3: Construction of Road Network and Rehabilitation of Administrative Building at the Ekiti State Police Command, Headquarter, Ado – Ekiti, Ekiti state.
Lot A4: Completion of Doguwa Divisional Police Headquarter in Dadin Kowa town, Kano State
Lot A5: Renovation and Up – grade of Office Building (Ministry of Police Affairs)
Lot A6 Renovation of Police Zonal Headquarters in the 6 Geo- Police Zones
Lot A7 Provision and Installation of Alternate Source of Power for the Ministry of Police Affairs Headquarters
Lot A8: Construction of Police Station, Toilets and Ancillary Building at Dawanau Grains Market, Kano State
Lot A9: Completion of Police Station and Police Bamacks, Okoboh, Community in Abuja Rivers West Senatorial  District  River State.
Lot A10: Construction and of Police College Basher (Phase II).
Lot A11: Construction and Furnishing of Area Continence’s Residence in Gron LGA, Akwa Ibom South Senatorial District, Akwa Ibow State.
B GOODS
Lot B-1: Supply of Offices Equipment for GIFMIS and IPSAS Compliance
Lot B3: Supply of Office Furniture
Lot B4: Supply of Computers
Lot B5: Supply of General Office Equipment
Lot B6: Supply of 1No. Staff Bus
Lot B7: Supply of 5Nos. Utility Vehicles
Lot B8: Supply of 6Nos. Project Vehicles
C SERVICES
Lot C1: Provision and Development of Database Server for Finance and Accounts – Archives
LOT C2. Provision of Networking, Programming and Internet Services of GIFMIS and IPSAS for Finance And Accounts Department
Lot C3: Training of Women in Skill Acquisition in Cosmetology and Provision of Empowerment Kite in Ondo Central Senatorial District Ondo State.

3. ELIGIBILITY REQUIREMENTS
Interested Firms or Contractors should submit their EoI and Tenders (one separate envelope for “Technical’’ and another separate envelop for “Financial’ and enclose the two envelopes in the bigger envelope) properly addressed along with the following requirements:
(i) Evidence of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC 2 and CAC 7.
(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years (2018, 2019, and 2020) and valid till 31st December 2021; with average turn – over (as stated in the Standard Bidding Documents).
(iii) Evidence of current Pension Clearance Certificate valid till 31st December 2021;
(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021;
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2021;
(vi) Evidence of Registration on the National Database for Registration of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid certificate issued by BPP.:
(3.0)(vii) A Sworn Affidavit:
• Disclosing whether or not any officer of the relevant committees of the Ministry of Police Affairs or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all material particulars.
• That personnel and components to be used in the execution of the proposed Works, Goods and Services shall form at least 60% composition to comply with the FGN’s policy on Local Content;
• That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding; and
• That the company is not having any Director who has been convicted in any country for any criminal offense relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
(viii) Unabridged Company’s Audited Annual Report for the past three years – (2018, 2019, and 2020).;
(ix) Evidence of Financial capability to execute the project by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
(x) Detailed Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, ICAN, ANAN, CPN, etc.;
(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, and Job Completion Certificates plus Photograph of the projects.
(xii) Works: List of Plant/Equipment with proof of Ownership/Lease;
(xiii) Original Equipment Manufacturers (OEM) Certificate or Authorisation Letter from OEMs or Accredited dealers in case of Procurement of Vehicles as applicable in the Standard Bidding Documents.
(xiv) For ICT jobs: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
(xv) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
(xvi) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner;
(xvii) All documents for submission must be transmitted with Covering/Forwarding letter under the Company’s/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested and competent bidders are requested to collect the bid documents from the Office of the Director Procurement, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor upon the presentation of evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only, for each Lot, paid into Remitta Account of the Federal Ministry of Police Affairs. The payment shall be converted into a receipted evidence of payment at the Cash Office, Ministry of Police Affairs, 11th Floor, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Prospective bidders are to submit bids for each of the lots desired in two (2) hard and soft copies. Each of the technical bids and two (2) hard and soft copies of financial bids should be neatly packaged in separate sealed envelopes marked “Technical Bid” or “Financial Bid” at the top right-hand comer of the envelope. Thereafter, put the two sealed envelopes together in a bigger sealed envelope and address to the Permanent Secretary, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, and should be clearly marked with the name of the project and the lot number. Furthermore, the reverse side of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor on or before 12:00 noon on 19 July 2021.

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