CALL FOR SUBMISSION OF PROPOSALS FOR CONSULTANCY SERVICES FOR MONITORING THE CONSTRUCTION OF KNCV NIGERIA HEADQUARTERS OFFICE, ABUJA, NIGERIA

Background:

KNCV NIGERIA is undertaking the construction of its Headquarters Office in Abuja. In line with good governance, accountability, and best construction practices, KNCV Nigeria seeks to procure the services of a qualified and independent Consultant to monitor the building project from commencement to completion.

The Consultant will provide independent oversight to ensure that construction activities comply with approved building plans, regulatory requirements, contractual obligations, and recognized best standards.

Objective of the Consultancy

The objective of this consultancy is to monitor and report on the construction of the KNCV Nigeria Headquarters Office to ensure:

• Adherence to approved architectural and engineering designs
• Compliance with all applicable national and local regulatory frameworks
• Conformance with contract specifications and timelines
• Compliance with health, safety, environmental, and quality standards
• Timely identification and mitigation of risks, deviations, or non-compliance

The Consultant will report directly to the Executive Director.

Scope of Services:

The Consultant shall perform the following tasks:

1. Review all approved drawings, designs, bills of quantities, and contract documents
2. Monitor construction activities to ensure compliance with approved plans and specifications
3. Verify compliance with statutory approvals, building codes, and regulatory requirements
4. Monitor quality of materials, workmanship, and construction methods
5. Track construction progress against approved timelines and milestones
6. Identify deviations, defects, risks, or non-compliance and recommend corrective actions
7. Monitor contractor compliance with health, safety, and environmental (HSE) standards
8. Attend site meetings as required and provide technical input
9. Prepare and submit periodic monitoring and compliance reports to the Executive Director
10. Validate and certify stages of work completed, where applicable
11. Provide a final completion and compliance report at the end of the project

Deliverables

Deliverable Timeline:

• Inception Report (monitoring approach & plan) Within 2 weeks of contract signing
• Periodic Site Monitoring Reports As agreed (e.g. monthly)
• Risk & Non-Compliance Reports As issues arise
• Final Project Completion Report At project completion

Duration of the Assignment:

The consultancy will run for the entire duration of the construction project, estimated at 3years, subject to extension based on project needs.

Location:

The assignment will be based in Abuja, with regular site visits to the project location.

Required Qualifications and Experience

Bidders must meet the following minimum requirements:

• Academic qualification in Architecture, Civil Engineering, Building Technology, Quantity Surveying, or a related field
• Minimum of 10 years’ relevant experience in building construction supervision, monitoring, or project management
• Proven experience monitoring office, institutional, or commercial building projects
• Strong knowledge of Nigerian building regulations and statutory approval processes
• Demonstrated experience in quality assurance and HSE compliance
• Professional registration with relevant bodies (e.g. ARCON, COREN, QSRBN) is an advantage
• Ability to provide independent, objective, and professional assessments
• Excellent analytical, reporting, and communication skills

Reporting & Coordination:

The Consultant will report directly to the Executive Director, KNCV Nigeria

Close coordination will be required with the contractor and other relevant stakeholders

All reports must be submitted in written format and presented when required

Proposal Submission Requirements

Interested bidders shall submit the following:

A.   Technical Proposal

• Understanding of the assignment
• Proposed methodology and monitoring approach
• Work plan and reporting schedule
• Relevant experience and similar assignments
• Curriculum Vitae of the Consultant / key personnel

B.  Financial Proposal

• Detailed professional fees
• Cost breakdown (professional fees, site visits, taxes, etc.)
• Validity period of the financial proposal