INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA
REQUEST FOR EXPRESSION OF INTEREST

1.0 INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its statutory functions and in compliance with Due Process requirements seeks to invite interested and reputable companies with relevant experience and good track records to submit “Expression of Interest” for the following Projects in the Commission’s Offices and Residential quarters in Abuja.

2.0 DESCRIPTION OF ASSIGNMENT

CATEGORY A: FACILITY CLEANING SERVICES

CATEGORY B: AUXILIARY SECURITY SERVICES

3.0 GENERAL REQUIREMENTS:
(i) Detailed Company Profile Stating current office address, e-mail and telephone Numbers.
(ii) Certificate of Incorporation with Corporate Affairs Commission (CAC) attached with Certified True Copy (not photocopy) of Form CAC 7- particular of Directors.
(iii) Evidence of Company’s Current Tax Clearance Certificate for the last three years (2022, 2023 and 2024).
(iv) Evidence of Registration on the National Database of Contractors, Consultants and Service providers by inclusion of Interim Registration Report (IRR) issued by the Bureau of Public Procurement (BPP) – Expiring by December, 2025
(v) Current Compliance Certificate with Nigeria Social Insurance Trust Fund (NSITF), expiring December 2025.
(vi) Current Pension Compliance Certificate in Compliance with amended Pension Reform Act, 2014, Expiring December 2025.
(vii) Current ITF Compliance Certificate issued by ITF in Compliance with Section 6(2) of ITF Amendment Act 2011, expiring December 2025.
(viii) Audited Accounts for the past three financial years (2022, 2023 and 2024).
(ix) Evidence of financial capability to execute the proposed work with certified bank statement to buttress claim.
(x) Current sworn affidavit disclosing:
a. That the company is not in receivership, insolvent or bankrupt;
b. That the Company does not have any Director who has ever been convicted in any court in Nigeria or any other Country for criminal offence in relation to fraud or financial impropriety;
c. Whether or not any officer of the Commission is a former or present Director/Shareholder or has any pecuniary interest in the bidder.
d. That all documents submitted for the bidding are true and correct in all particulars
(xi) List of verifiable/relevant documentary evidence of similar jobs successfully Executed/ongoing within the last five (5) years (e.g. letter of Award, Job Completion Certificates etc.);
(xii) List of key personnel to carry out the work including photocopies of relevant Professional Certificates;
(xiii) Proof of technical expertise to execute Facility Cleaning Services Project:
(xiv) Evidence of Class ‘A’ accreditation/registration with Environmental Health Officers Registration Council of Nigeria, (EHORECON).
(xv) Evidence of Evacuation certification by the Environmental Health Officers Registration Council of Nigeria (EHORECON) (Applicable for LOT 8 only)
(xvi) Evidence of accreditation with the Federal Ministry of Environment to operate as Environmental Consultant.
(xvii) Proof of technical/Service-Specific Requirements to execute Auxiliary Security Service Project:
(xviii) Evidence of valid and current Private Guard Company License issued by the Nigeria Security and Civil Defence Corps (NSCDC).
(xix) Evidence of operational vehicles with proof of ownership and inventory of communication equipment.
(xx) Certificate of training for guards from the NSCDC or other recognized bodies.
(xxi) Evidence of Group Life Insurance Policy for personnel.
(xxii) Brief description of proposed security methodology, deployment strategy and incident response protocols.
(xxiii) All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and email address. The Letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4.0 NOTATION
(i) The document should be arranged in the order listed at 3.0 above and clearly Separated by dividers;
(ii) Failure to submit all the general requirements documents stated above may lead to the disqualification of the Bids;
(iii) Late submission of pre-qualification documents will not be entertained;
(iv) No payment of tender fee is required at this stage of submission of proposal;
(v) All CAC, PENCOM, ITF, NSITF, NSCDC Certificate and tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
(vi) This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/Firm submitting documents to claim any indemnity from the Commission;
(vii) Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted; and
(viii) Bidders shall be responsible for all costs in preparation and submission of Bid.
(ix) Please note that only the shortlisted firms will be invited for the next stage of the procurement process.

5.0 GENERAL INFORMATION
1. For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 8:00am and 4:00pm – Mondays to Fridays from the date this advert is made public until the close of receipt of proposals.
2. Only successful firms will be contacted after evaluation of the proposals.

6.0 SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS
6.1 All submissions must be delivered in one (1) neatly bound hard copy in sealed envelope clearly marked REQUEST FOR EXPRESSION OF INTEREST (Indicating the Category and Lot No. at the top right hand of the envelope) along with a soft copy (USB) in PDF format and addressed to:

THE SECRETARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION,
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA.